Phonecia Maule

phonecia.maule@gmail.com

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Jim Jordan

jrjordan1@msn.com

 

Mark Buck

mmbuck1@gmail.com

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President - Debbie Alford

dmafsu@aol.com

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Vice President - Steffans Hardin

steffans.hardin@gmail.com

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Treasurer - Peter Balch

pjbalch@gmail.com

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Secretary - Allie Gravitt

allyssa.gravitt@gmail.com

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All-In-One Community Management Services
 
 

 

All-In-One Community Management (AIO) provides Walker’s Ridge HOA with the necessary tools to efficiently run their homeowners’ association.  The Board of Directors (BOD) makes the decisions for the HOA and AIO manages the day-to-day operations. 
 
Financial Management
·         Accounting and Bookkeeping
Financials Monthly Review, Reports Preparation & Distribution to Board
Reconcile Accounts Monthly
·         Accounts Receivable
Annual Assessment Billing
Collect, Deposit, Transfer and Maintain Records of Funds
Accept and Follow Payment Plans from Homeowners
Pursue collection of delinquent accounts
Lien and Legal Issue Management
·         Accounts Payable
Verification of Insurance with Annual Auditing of Vendor COIs
Maintain Vendor W-9 Records
Annual Vendor 1099s
Pay Vendor Invoices
·         Assist Yearly Budget Preparation and Management
·         Tax and Audit Preparation and Filing
·         Registered Agent of Service
·         File Annual Corporate Registration with Secretary of State
Administrative & Meetings
·         Attend Board Meetings
·         Guidance on Meeting Procedure
·         Annual Election Management
·         Meeting Follow Up
·         Maintain Owner Names and Contact Information
·         Coordinate Distribution of Association Rules, Welcome Letters, Documents
·         Maintain File of Minutes as Provided by Secretary of Association
·         Custodial Record Keeping of Association Records
·         Store Historical Files Received
·         Review Insurance Policies
·         Handle Insurance Claims – Work with Adjusters & Attorneys As Needed
·         Prepare Payoff and Closing Documents for Resales
·         Transfer/Set Up New Owners
Property Management, Vendors & Maintenance
·         Repair Requests Follow Up
·         Common Area Access Management
·         Vendor Management: Solicit Bids, Hire, Fire & Manage Vendors as Board Requests
·         Verify Vendors have Insurance
CC&R and Rules and Regulations
·         Enforcement of Rules and Regulations at the Directive of the Board
·         Perform Property Inspections
·         Collect, Assemble and Distribute Modification Requests to ACC for Approval
·         Liaison Between Homeowner and ACC for Modification Requests
Customer Service
·         Respond to Owner Phone Calls and Emails
·         Liaison Between Owner Members and Board of Directors